Responsibilities of Executive Board Members
(from Bylaws, Article 4)
A. The President shall:
- Be responsible for the preparation of the agenda for all meetings after receiving input from the Executive Board and/or from any member classified senate.
- Preside over the Annual Business Meeting, and Executive Board meetings.
- Perform any other function normally thought to be within the realm of a presiding officer that is otherwise not denied by the Bylaws, including authorizing any expenditure from the budget.
- Sign approved minutes, along with the Secretary.
- Be aware of non-profit and incorporated status.
- With the secretary, provide a non-profit statement annually.
B. The President-Elect shall:
- Plan to serve as future President of the 4CS.
- Gain as much experience and training as possible to serve as future President of 4CS.
- Work closely with the President to facilitate a smooth transition to the office of President of the 4CS.
- Be an ex-officio member of the 4CS standing committees.
- Attend all 4CS meetings.
- Serve as liaison between the Vice President, Area Representatives and the President.
- Perform other related duties as assigned by the President.
- Be aware of non-profit and incorporated status.
- In the absence or disability of the President, serve as Interim President.
C. The North and South Vice Presidents shall:
- Attend all 4CS meetings.
- Be the liaison between their respective Area Representatives, the President-Elect, and the President.
- Oversee the Area Representative responsibilities, assisting as necessary. This may include disseminating information, updating the directory, and arranging meetings between Area Representatives and colleges.
- Assist the President and Conference Committee in coordinating workshops at conventions or retreats.
- Perform research activities as directed by the President.
- Be an ex-officio member of 4CS standing committees.
- In the absence or disability of the President-Elect, may be appointed to serve as Interim President-Elect.
- Be aware of non-profit and incorporated status.
- In the absence or disability of both the President and the President-Elect, may be appointed to serve as Interim President.
D. The Secretary shall:
- Attend all 4CS meetings.
- Be responsible for taking and making available minutes of all meetings to the members of the Executive Board. A draft is expected within thirty (30) calendar days after the meeting, with the unapproved minutes being distributed within sixty (60) calendar days after the meeting.
- Maintain an archive of all 4CS business and correspondence.
- Sign approved minutes, along with the President.
- Be responsible for maintaining and publishing the 4CS Annual Directory.
- Perform such other duties as may be assigned by the Executive Board or ordered by these Bylaws.
- Be aware of non-profit and incorporated status.
- With the president, will develop a year end non-profit statement.
E. The Treasurer shall:
- Attend all 4CS meetings.
- Be responsible for all monetary collections and disbursements relating to the 4CS.
- Maintain all records pertaining to the financial status of the 4CS.
- Be aware of non-profit and incorporated status.
- Prepare a financial year-end report to be made available.
- Perform such other duties as may be assigned by the Executive Board or ordered by these Bylaws.
F. The Area Representatives shall:
- Attend all 4CS meetings.
- Handle dissemination of all pertinent 4CS correspondence.
- Act as the area contact.
- Keep in contact with and forward concerns to the President, President-Elect, and Vice Presidents.
- Assist local colleges without senates by providing information regarding how to form a senate. This may include sending a packet of information and/or making arrangements for a personal visit by the President, President-Elect, Vice Presidents or designee to host a workshop. This also includes addressing the concerns of all the colleges in that area.
- Be aware of non-profit and incorporated status.
- Perform other duties as may be assigned by the Executive Board or ordered by these Bylaws.
G. The 4CS Associate shall:
- Attend all 4CS meetings possible.
- Represent 4CS in general duties as assigned by the 4CS Executive Board upon appointment per fiscal year.
- Keep in contact with and forward concerns to the President, President-Elect, and Vice Presidents.
- Exercise advisory voting rights as 4CS Associate.
- Be eligible for funding for required duties.
- Perform other duties as may be assigned by the Executive Board or ordered by these Bylaws.
H. The Past President may:
- Attend all 4CS meetings and be available for guidance and advice to the existing board.
- Perform such other duties as may be assigned by the Executive Board or ordered by these Bylaws.
I. The President Emeritus:
- Attend all 4CS meetings possible and be available for guidance and advice to the existing board.
- Perform other duties as may be assigned by the Executive Board or ordered by these Bylaws.