Responsibilities of Executive Board Members

(from Bylaws, Article 4)

President

President-Elect

Vice President- North/South

Secretary

Treasurer

Area Representative

Associate

Past President

President Emeritus

A. The President shall:

  1. Be responsible for the preparation of the agenda for all meetings after receiving input from the Executive Board and/or from any member classified senate.
  2. Preside over the Annual Business Meeting, and Executive Board meetings.
  3. Perform any other function normally thought to be within the realm of a presiding officer that is otherwise not denied by the Bylaws, including authorizing any expenditure from the budget.
  4. Sign approved minutes, along with the Secretary.
  5. Be aware of non-profit and incorporated status.
  6. With the secretary, provide a non-profit statement annually.
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B. The President-Elect shall:

  1. Plan to serve as future President of the 4CS.
  2. Gain as much experience and training as possible to serve as future President of 4CS.
  3. Work closely with the President to facilitate a smooth transition to the office of President of the 4CS.
  4. Be an ex-officio member of the 4CS standing committees.
  5. Attend all 4CS meetings.
  6. Serve as liaison between the Vice President, Area Representatives and the President.
  7. Perform other related duties as assigned by the President.
  8. Be aware of non-profit and incorporated status.
  9. In the absence or disability of the President, serve as Interim President.
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C. The North and South Vice Presidents shall:

  1. Attend all 4CS meetings.
  2. Be the liaison between their respective Area Representatives, the President-Elect, and the President.
  3. Oversee the Area Representative responsibilities, assisting as necessary. This may include disseminating information, updating the directory, and arranging meetings between Area Representatives and colleges.
  4. Assist the President and Conference Committee in coordinating workshops at conventions or retreats.
  5. Perform research activities as directed by the President.
  6. Be an ex-officio member of 4CS standing committees.
  7. In the absence or disability of the President-Elect, may be appointed to serve as Interim President-Elect.
  8. Be aware of non-profit and incorporated status.
  9. In the absence or disability of both the President and the President-Elect, may be appointed to serve as Interim President.
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D. The Secretary shall:

  1. Attend all 4CS meetings.
  2. Be responsible for taking and making available minutes of all meetings to the members of the Executive Board. A draft is expected within thirty (30) calendar days after the meeting, with the unapproved minutes being distributed within sixty (60) calendar days after the meeting.
  3. Maintain an archive of all 4CS business and correspondence.
  4. Sign approved minutes, along with the President.
  5. Be responsible for maintaining and publishing the 4CS Annual Directory.
  6. Perform such other duties as may be assigned by the Executive Board or ordered by these Bylaws.
  7. Be aware of non-profit and incorporated status.
  8. With the president, will develop a year end non-profit statement.
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E. The Treasurer shall:

  1. Attend all 4CS meetings.
  2. Be responsible for all monetary collections and disbursements relating to the 4CS.
  3. Maintain all records pertaining to the financial status of the 4CS.
  4. Be aware of non-profit and incorporated status.
  5. Prepare a financial year-end report to be made available.
  6. Perform such other duties as may be assigned by the Executive Board or ordered by these Bylaws.
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F. The Area Representatives shall:

  1. Attend all 4CS meetings.
  2. Handle dissemination of all pertinent 4CS correspondence.
  3. Act as the area contact.
  4. Keep in contact with and forward concerns to the President, President-Elect, and Vice Presidents.
  5. Assist local colleges without senates by providing information regarding how to form a senate. This may include sending a packet of information and/or making arrangements for a personal visit by the President, President-Elect, Vice Presidents or designee to host a workshop. This also includes addressing the concerns of all the colleges in that area.
  6. Be aware of non-profit and incorporated status.
  7. Perform other duties as may be assigned by the Executive Board or ordered by these Bylaws.
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G. The 4CS Associate shall:

  1. Attend all 4CS meetings possible.
  2. Represent 4CS in general duties as assigned by the 4CS Executive Board upon appointment per fiscal year.
  3. Keep in contact with and forward concerns to the President, President-Elect, and Vice Presidents.
  4. Exercise advisory voting rights as 4CS Associate.
  5. Be eligible for funding for required duties.
  6. Perform other duties as may be assigned by the Executive Board or ordered by these Bylaws.
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H. The Past President may:

  1. Attend all 4CS meetings and be available for guidance and advice to the existing board.
  2. Perform such other duties as may be assigned by the Executive Board or ordered by these Bylaws.
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I. The President Emeritus:

  1. Attend all 4CS meetings possible and be available for guidance and advice to the existing board.
  2. Perform other duties as may be assigned by the Executive Board or ordered by these Bylaws.